Packaging Order Process Explained: What Happens After You Confirm Your Order?

March 19, 2026

After confirming a packaging order, many businesses immediately wonder what happens next and how their order will be handled.

Understanding the packaging order process helps you track progress clearly, avoid delays, and feel confident that your order is being handled professionally, especially when working with experienced suppliers like Kimecopak, who follow a transparent step-by-step workflow. In reality, a professional supplier follows a well-structured, step-by-step packaging order process designed to ensure:

Transparency at every stage
Controlled production quality
Clear communication
Reduced financial and operational risk

In this guide, we will walk you through the entire packaging order process in detail, so you know exactly what to expect, from confirmation to final delivery.

Order Confirmation: Finalizing Your Packaging Requirements Before Production

The packaging order process officially begins once your order is confirmed and all specifications are clearly defined. This stage is critical because it sets the foundation for everything that follows.

At this point, both you and the supplier review and lock in all technical and commercial details to ensure there are no misunderstandings later in the process.

What is typically confirmed:

Exact quantity (for example, 5,000 boxes)
Material type (kraft, paperboard, eco-friendly materials)
Dimensions, structure, and box style
Printing method and finishing details
Expected production and delivery timeline

Documents you will receive:

Official quotation
CRM invoice
Purchase Order (PO) reference

By confirming these elements upfront, the supplier can proceed with confidence, and you can be assured that your order will be produced exactly as agreed.

Deposit Payment: Activating the Production Workflow

Once the order details are finalized, the next step is making the initial payment to begin production.

Standard payment structure at Kimecopak:

70% deposit required before production starts

This deposit plays a crucial role in activating your order within the supplier’s system. It allows the supplier to begin preparing materials and scheduling your order in the production pipeline.

Why this step is necessary:

Raw materials need to be secured in advance
Production capacity must be reserved
Factory resources need to be allocated

Common payment methods:

Bank transfer (processing time: 1–2 days, low fees)
Credit card (instant processing, ~3% fee)

In some cases, suppliers may offer a 2% discount for full upfront payment, which can be beneficial for businesses looking to optimize costs.

Get your packaging quote within 24 hours and receive a clear production timeline for your order.

Design Approval and Pre-Production Setup: Ensuring Accuracy Before Mass Production

Before manufacturing begins, Kimecopak moves your order into the pre-production stage, where all technical preparations are completed and your design is finalized.

This stage ensures that your packaging will be produced accurately and according to your expectations.

Key activities during this stage:

Preparing print-ready files (prepress)
Adjusting colors and layout for printing accuracy
Aligning die-lines for cutting and folding
Optimizing file formats for production efficiency

Design approval process:

Creation of 2D or 3D mockups
Sharing mockups with you for review
Final approval confirmed via email

This is one of the most important stages in the packaging order process because it is your final opportunity to review and approve the design before production begins.

Production Start: Manufacturing Your Custom Packaging

After the design is approved and the deposit is received, your order moves into the production phase.

At Kimecopak, customers are notified when production begins so they can track progress with confidence..

Production typically includes:

Printing your design onto the selected material
Die-cutting the material into the correct shape
Folding and forming the packaging structure
Applying finishing processes such as coating, lamination, or embossing

Once production begins, you will usually receive a notification confirming that your order is now being manufactured.

How Packaging Design & Mockups Work Before Production

Quality Check and Video Proof: Verifying Your Order Before Shipment

After production is completed, Kimecopak performs a quality control process to ensure everything meets the agreed specifications.

This step is essential for maintaining consistency and avoiding issues before shipment.

What is checked during quality control:

Print quality and color accuracy
Structural consistency and durability
Finishing details
Quantity verification

Video proof before shipping:

The factory records a real video of the finished products
The video is shared with you for review
You confirm that everything meets expectations

Second payment:

20% payment required after production completion

This stage provides transparency and allows you to verify your order before it leaves the factory.

Shipping and Delivery: Transporting Your Packaging to You

Once your packaging is approved and the second payment is completed, the shipment is arranged.

Kimecopak supports both international and domestic logistics, ensuring smooth delivery.

Shipping options:

Sea freight:

Canada: 4–6 weeks
US: 3–5 weeks

Air freight:

15–20 days

Additional option:

Storage available at approximately $35/CBM/month

Choosing the right shipping method depends on your budget and how quickly you need the packaging.

Final Payment and Order Completion

After your packaging is delivered, the final step is completing the remaining balance.

Final payment terms:

10% payment within 7 days after delivery

Once this payment is completed, the packaging order process is officially finished, and you can begin using your packaging for your business operations.

Need support with your packaging order or design approval? Contact Kimecopak to get expert guidance and start production faster.

Timeline Breakdown: How Long the Packaging Order Process Takes

At Kimecopak, the packaging order timeline is clearly structured to help customers plan effectively.

Typical timeline:

Pre-production: 1–3 days
Production: 7–20 days
Shipping:
- Air freight: 15–20 days
- Sea freight: 3–6 weeks

Example:

Order: 5,000 kraft boxes
Production: ~12 days
Air shipping: ~5 days

Total estimated time: ~17 days

Follow the full packaging order process and get a detailed timeline for your project here: https://www.kimecopak.ca/pages/moq-order-processing

Frequently Asked Questions (FAQ)

When does production actually start?

At Kimecopak, production begins only after the 70% deposit is received and the design is fully approved. This ensures everything is ready before manufacturing starts.